F. What is the timescale?
- When must my report be completed by?
- Does the time allocated match the amount of work involved?
- What additional resources can I draw on?
The secret of successful report writing is a systematic approach and you must complete this stage before you do anything else. Otherwise you could make the same mistakes as Peter Smith.
Your next step is to arrange with the report commissioner to spend some time going through each of these questions for the report you have agreed to write. Fix the time and place for the meeting that will allow you to cover all the questions. Don’t forget to make notes.
Your questions are designed to form the basis of a discussion to help you and report’s commissioner. So be careful not to conduct the meeting like an interrogation.
Key terms: report, n.; business reports; technical reports; information reports; report specifications; outline, n.; briefing, n.; subject of a report; report commissioner.
Exercise 1. Review questions:
- Give definitions of the word “a report”.
- Why write a report?
- What levels of business is information reported on?
- What types of reports do you know?
- What is the purpose of a report? Give examples of each “I”
- What is necessary to do before starting to write a report?
- Why is it so important to interview the report’s commissioner?
- What is the secret of successful report writing?
- What are the key questions you should ask and have answered?
Exercise 2. Obtain a copy of a report of a company or organization in your field and indicate its type and purpose.
Exercise 3. Select a topic for your final report. Choose one that is related to your academic researches or practical work. Make a list of key questions you should ask and have them answered