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Appendix

 

 

 

 

INTRODUCING
FLEXIBLE HOURS
INTO

HEAD OFFICE

addressing concerns

 

 

Distribute to: Ann Smith
All Department Heads Head/Personnel Department
17th June 2000

 

 

 

 

 

 

 

 

 

 

 

CONTENTS

 

1. Summary

2. Introduction

3. Background

4. Concerns

4.1. Operations
4.2. Work Patterns
4.3. Benefits

5. Conclusions

Appendix A: Departmental Time Sheet

Appendix B: Attendance Diagram


1. Summary

This report gives information on the flexible hours programme and highlights the benefits which have been observed during the pilot project in the Personnel Department. It attempts to alleviate concerns about the introduction of flexible hours for all staff, particularly the issue of low staff levels outside of core time.

2. Introduction

The purpose of this report is to advice all Departmental Heads about the results of the attendance monitoring programme for the Personnel Department flexible hours pilot; and to provide guidelines should staffing levels fall to an unacceptable level.

3. Background Information

The Personnel department has been running a pilot flexible working programme since September 1995. The Organisational Management Group has monitored the pilot programme and has made recommendations for the introduction of flexible working hours into all departments.
This has prompted some concern about sufficient cover, particularly outside core times.

4. Concerns

4.1. Operation

The introduction of flexible working undoubtedly will change the way in which each department operates. The following points summarise the way in which the flexible hours will operate. This is a precis of the Implementation Report which was circulated on 1st May 1996.


4.1.1.

Each employee will work 490 hours in a typical three-month period, less holiday and sickness.

4.1.2.

Each employee may start work between 8.00 a.m. and 10.00 a.m. and finish between 4.00 p.m. and 6.00 p.m.

4.1.3.

Each employee must work between the hours of 10.00 a.m. and 12.00 noon, and between 2.00 p.m. and 4 p.m. Hereafter these hours are called the core hours.

4.1.4.

Each employee will update hours worked on a daily basis on their personal time sheet, which must be submitted to their manager for verification on the first working day of each month. (Appendix A)

4.1.5.

Each employee may take up to one full days leave each month, 3 days in the three month accounting period, in addition to annual leave only if, by the end of the three month accounting period hours worked fall within 20 hours of the standard quarter of 490 hours.

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