ֲ˲ ˲ ̲Ҳ

[ 1 ] [ 2 ] [ 3 ] [ 4 ] [ 5 ] [ 6 ] [ 7 ] [ 8 ] [ 9 ] [ 10 ] [ 11 ] [ 12 ] [ 13 ] [ 14 ] [ 15 ]
[ 16 ] [ 17 ] [ 18 ] [ 19 ] [ 20 ] [ 21 ] [ 22 ] [ 23 ] [ 24 ] [ 25 ] [ 26 ] [ 27 ] [ 28 ] [ 29 ] [ 30 ] [ 31 ] [ 32 ]
[ 33 ] [ 34 ] [ 35 ] [ 36 ] [ 37 ] [ 38 ] [ 39 ] [ 40 ] [ 41 ] [ 42 ] [ 43 ] [ 44 ] [ 45 ] [ 46 ] [ 47 ] [ 48 ] [ 49 ] [ 50 ]

 
Unit 8

 

minutes

In business, you will probably have opportunities to attend meetings. Whether a meeting is formal or informal, a written record of the meeting will usually be prepared and distributed to everyone who attended the meeting and, perhaps, to other interested people as well. This written record of the proceedings of a meeting is called the minutes of the meeting. Since most meetings in business are informal (that is, do not follow the rules of parliamentary procedure), the minutes are also informal. The minutes usually include the date, time, and place of the meeting; the name of the presiding officer; a list of those present (and frequently those absent); the items of business and the decisions reached (in the same order as the meeting agenda). They should be a faithful record of the meeting but brief and to the point.

Usually the minutes are signed by the person who took them and sometimes by the presiding officer as well. Minutes are usually duplicated, and copies are sent to each person present at the meeting and to other designated officials. Below are some sample minutes of a recreation committee.


 

MINUTES OF THE MEETING
of the
EMPLOYEE RECREATION COMMITTEE
Lovejoy Corporation
2 p.m.
April 14, 2000

Chaired by: Vincent L. Hamm
Present: John David Patty Lidstrom
Anne Eulan Ray Meredith
Oscar Fields Helen Prescott
Absent: Phil Andrews
Mary Hallock

The Minutes of the last Meeting were read and approved. Matters arising from the Minutes: None.
The primary question discussed was whether or not Lovejoy Corporation should encourage company - sponsored recreational activities for employees during the summer.
Mr.Field stated that he believes most people are too busy during the summer months to participate in company recreational activities. Many belong to local softball leagues, sailing groups, and so on. Others would rather be with their families. He believes we should abandon the recreation program for the summer.
Mr. David said that the Travel Club will probably prefer to remain active through the summer. They have several activities already planned - sightseeing tours, beach parties, and boat trips.
Mrs. Lindstrom recommended that a questionnaire be prepared and issued to each employee to find out whether an organized program of recreation is desirable this summer.
Mr. Hamm endorsed Mrs. Lindstroms idea and appointed Andrews, Lindstrom, Meredith, and Hallock as a committee to draw up the questionnaire. After the questionnaire is approved, it will be turned over to the Personnel Department for duplicating and distribution.

Next meeting to take place; 14.05.2000

John David, Secretary.

Minutes of meetings that follow parliamentary procedure are some-what different in form from the informal minutes. Formal minutes do not include discussions. Only motions, resolutions, committee assignments and reports, and other specific accomplishments are included. Note in the example below how topical headings are used for easy reference and how the recorder has briefly summarized a speakers remarks. Note, too, that motions should be worded specifically as shown and should be followed by the name of the person who made the motion and the name of the seconder.

THE SOONER STATE CLUB OF CHICAGO
MINUTES OF MEETING, JULY 27, 2000

TIME AND PLACE

The regular monthly meeting of the Sooner State Club of Chicago was called to order by the President, Jordon Thomas, on Friday, July 27, 2000, at 2 p.m., in the Pioneer Room of the Bismarck Hotel.

MINUTES

The minutes of the last meeting were read and approved.

TREASURERS REPORT

The following report was given by Cliff Downs, the Treasurer.
Balance on hand, July 1, 2000 $ 1,676.40
Collected during the year
(July 1, 2000 to June 30, 2000) 3,042.12
Total $ 4,718.52
Paid out during the year 3,004.19
Balance on hand, July 1, 2000 $ 1,714.33
The Treasurers report was accepted.

COMMITTEE REPORT

The report of the Nominating Committee was given by the Presiding Officer, Paul Rykers. A state of nominees for next year is to be presented at the next meeting.
The report of the Half-a-Century Celebration was given by the Presiding Officer, Verna Millstone. Three area banquets are being held on August 21-- Gary, Winnetka, and Aurora.

OLD BUSINESS

It was moved, seconded, and passed, THAT DUES FOR THE CURRENT YEAR BE INCREASED TO $ 10 A YEAR AND A SPECIAL ASSESSMENT BE PERMITTED IF ADDITIONAL FUNDS ARE NEEDED.
(Brenda Simpson/Duane Joiner)

NEW BUSINESS

After a discussion about designing a gold Sooner pin for the members, a committee consisting of Paula Myers, Presiding Officer; Mary Weir; Ed Maestro; and Jenny Morris was appointed to report at the next meeting.

PROGRAM

Meredith Cave introduced Mr. Alexander Hayhurst, whose topic was Whats new in the Sooner State. Mr. Hayhursts remarks are summarized briefly here. The Sooner State is experiencing rapid economic growth. Many new industries have moved there - including chemical, manufacturing, and government enterprises. New sources of water supply - hundreds of lakes have been built - make it an attractive place from both a recreational and an industrial standpoint. There is still a large supply of labour too. Transportation is improving rapidly each year - several new highways are now under construction.

The meeting adjourned at 4:45 p.m.

C.A.Miller, Secretary

[ 1 ] [ 2 ] [ 3 ] [ 4 ] [ 5 ] [ 6 ] [ 7 ] [ 8 ] [ 9 ] [ 10 ] [ 11 ] [ 12 ] [ 13 ] [ 14 ] [ 15 ]
[ 16 ] [ 17 ] [ 18 ] [ 19 ] [ 20 ] [ 21 ] [ 22 ] [ 23 ] [ 24 ] [ 25 ] [ 26 ] [ 27 ] [ 28 ] [ 29 ] [ 30 ] [ 31 ] [ 32 ]
[ 33 ] [ 34 ] [ 35 ] [ 36 ] [ 37 ] [ 38 ] [ 39 ] [ 40 ] [ 41 ] [ 42 ] [ 43 ] [ 44 ] [ 45 ] [ 46 ] [ 47 ] [ 48 ] [ 49 ] [ 50 ]


! , . . . / , .
© 2007-2018 BPK Group.