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The following is an example of a request correctly written in the form of a memorandum.
To: Ms. Alic Lewis From: Diane Gertsch
Subject: Request for Extended Vacation Date: November 21, 2000
As you know, I plan to attend my sisters wedding in Memphis is June and I am taking my two weeks vacation allowance for the occasion.
After the wedding, I plan to drive my mother to Biloxi, Mississippi, to visit her sister. May I extend my vacation two extra days for the purpose of making this trip? My vacation, therefore, would begin on Monday, June 8, and I would return on Wednesday, June 24, instead of Monday, the 22d. Naturally, I do not expect salary for these two extra days.
May I have your decision on this request sometime this week so that I may let my family know my plans?

When the memorandum contains statistical matter, the writer should display this material in tabulated form for easier reading, as in the memorandum below. When there is a full page or more of detailed material, it may be displayed on separate pages and accompanied by a brief covering memo explaining the material.

 

Metropolitan Savings Bank

interoffice memorandum
To Miss Janice Shotke From R.J. Keene
Subject Monthly Advertising Report Date April 3, 2000
Following is the monthly summary of the advertising expenditures for March:

Magazine Advertising:
Space Cost
Modern Business........................... 1/2 page $ 375
Office Supervision......................... 1 page 200
Todays Manager.......................... 1/4 page 90
Equipment Dealer ........................ 1/4 page 35
Total Magazine Advertising $ 700

Circular advertising
Quantity Unit Cost
Circular B (Mfg. List).................. 3,000 .113 $ 340
Circular X (Office Mgr. List)...... 2,800 .099 278
NBI Letter (General List)............ 6,000 .079 472
Total Circular Advertising $ 1,090

Total Spent During March $ 1,790
(February: $ 1,782)

Of special interest is the new printing rate on the NBI Letter. Although the rates for Circular X have increased slightly over last month, we were able to lower the unit rate on the NBI Letter from .098 to .079 because of the new size and format.

Mr. John Kingston of Premier Printing is now getting new cost estimates on Circulars B and X, based on our revised design of these pieces. We are hopeful that we can bring our total costs down to $ 1,600 and still have more effective circulars.
RJK

Message Forms

Message Forms allow people to take complete, accurate messages for others quickly. Thus they help us and our co-workers to build goodwill with customers and to work more efficiently with one another.

Since the forms usually include printed words (To, Phone No., Date, and so on) an easy-to-check boxes, the person who takes the message writes very few words.

 

 

To:_____________________________________________________

Here is a message for you

 

 

_______________________________________________________

of______________________________________________________

Phone No._____________________Ext._______________________

Telephoned  Will Call Again
  Returned Your Call Came To See You
  Please Phone   Wants To See You

 

 

 

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

Taken by Date Time

 

 

 

 

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