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Exercise 4. Read this tapescript of a finance meeting. Complete the two versions of the report that follow the tapescript.

 

Mr.Field: Interest rates are likely to fall. Theres no way those
(Finance Director) guys in the States are going to keep them so high.

Mrs.Powers: You may be right, but I doubt if theyll come down
(Accounts Manager) very soon. After all, American banks are never in a
hurry about these things.

Mr.Field: Oh, I dont know. I reckon we could see a drop of 1
or even 1,5% early next week.

Mrs.Powers: Surely not. The most we can expect is 0,5% and not
for at least a month. I think . . .

Mr.Keen: We dont seem to be getting anywhere. Lets move
(Chairman) on to the next point.

 

EXTRACT FROM REPORT ON FINANCE MEETING: 19.12.99

INTEREST RATES

  1. The short term future of ..... was discussed. Opinions varied as to both ..... and by ..... interest rates would fall. It was suggested that they would fall by between ..... and ..... % ..... week to ..... months time.
  2. We discussed the probable drop in interest rates. ..... believed that there would be a 1 to 11/2 % fall within the next week whereas ..... thought there would be a maximum fall of 1/2 % and not for at least one month.

What difference do you notice between two versions? Which of them do you prefer and why?

Exercise 5. Impersonal reporting

Here are some useful expressions for reporting meetings or discussions impersonally.

Topic/subject

X was discussed.
X was considered.

Opinion

It was felt that ...
Opinions varied about ...
Different opinions were expressed about ...

Agreement/disagreement

It was agreed that ...
There was no agreement about ...

Recommendation

It was suggested that ...
It was recommended that ...
It was proposed that ...

Conclusion

It was concluded that ...
No conclusions were reached about ...
It was decided that ...

Now report the following statements:

  1. Weve been talking for several hours about levels of investment.
  2. Most of us think that we should increase our investment in the manufacturing sector.
  3. We have heard a wide range of opinions on the subject of trade with China.
  4. So we all agree that the advertising budget should be increased by 5%.
  5. Mr Stevens has suggested that we double our spending on TV advertising.
  6. I personally recommend that we leave it at the same level.
  7. We dont seem to be able to reach agreement on the question of advertising.
  8. I propose we postpone this matter until next week.
  9. We all feel that we have spent enough time on this question.
  10. We agreed with Peter when he said that we should allow more time for this question at the next meeting.

 

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